Conference Agenda

Overview and details of the sessions of this conference. Please select a date or location to show only sessions at that day or location. Please select a single session for detailed view (with abstracts and downloads if available).

 
 
Session Overview
Session
Minute Madness
Time:
Monday, 16/June/2025:
15:30 - 16:30

Location: Griffin Auditorium


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Presentations

Growing Up with Open-Source: A Digital Library Story

Juliet L. Hardesty

Indiana University, United States of America

Indiana University started using open-source digital repository software as early as 2003 and has followed that open-source digital repository path continuously since then. This poster visualizes this progression and growth, showing not only the value of using open-source digital repositories, but also the value of participating in open-source community development work.



InvenioRDM features powering the EU Open Research Repository

Pablo Tamarit1, Zacharias Zacharodimos1, Kristi Holmes2

1CERN (European Organization for Nuclear Research), Switzerland; 2Northwestern University, United States

The EU Open Research Repository launched in 2024, supporting the EU Open Science policy, and providing access to more than 100,000 research outputs from about 12,000 EU funded projects. This was made possible thanks to the many InvenioRDM features which either already existed or were developed as part of this project. This poster will present how we managed to showcase EU funded projects under one consistent visual identity thanks to InvenioRDM features like branded communities and subcommunities. We will also present how we improved discoverability of research outputs by using high quality metadata like the European Science Vocabulary (EuroSciVoc) and projects grant links from the Community Research and Development Information Service (CORDIS) to classify records by subject areas and provide browsing by collections. Finally we will also see how we empowered many projects to perform distributed curation by leveraging InvenioRDM features like “requests” and subcommunities. Looking ahead, we will show how the same features are being used to improve search and discovery of NIH-funded data in Zenodo. This poster will demonstrate how InvenioRDM modularity and flexibility enables its diverse user base to implement complex projects at scale.



Prim and Proper?: Exploring Best Practices for Useful Title Creation on Non-Text Digital Items

Megan Scott, Shelley Barba

Texas Tech University, United States of America

As the use of digital content management systems such as DSpace expands to include more items that do not have a creator-created Title proper, issues of professional standardization and user needs arise. Seeking to find the balance between traditional archival practices and digital usability, this poster covers our experience in identifying accessibility issues related to Title conventions for digital items created without a name, exploring others published policies, developing local standards, and the impact of these changes.



Reimagining DSpace Analytics: A Blue-Sky Approach to Accessible, Author-Centered Metrics

Franny Gaede, Catherine Flynn-Purvis

University of Oregon, United States of America

DSpace has seen significant advancements with versions 7 and 8, particularly in feature development. While built-in analytics tools provide basic insights, repository managers

often rely on various external solutions to demonstrate repository value and impact. This proposal presents a blue-sky framework for enhancing analytics in future versions, emphasizing accessibility compliance, granular usage metrics, and author-centered analytics. Drawing from recent development experience at the University of Oregon, we seek to initiate discussions about forming a DSpace Analytics Interest Group to foster community-driven development and define essential features. This collaborative approach aims to create comprehensive, integrated analytics solutions that meet the diverse needs of the global DSpace community while addressing challenges such as bot traffic mitigation and impact assessment.



Reinstating Central Open Access Repository in Nepal: Renovation, Collaboration and Wider Participation

Jagadish Chandra Aryal1,2

1Social Science Baha; 2Nepal Library and Information Consortium

Nepal Library and Information Consortium (NeLIC) established a Central Open Access Repository in Nepal in 2012 with support from EIFL. After the COVID-19 pandemic, NeLIC faced a financial crisis and could not bear the cost of repository maintenance and hosting it on the web. It became offline. Now, in collaboration with the Nepal Research and Education Network (NREN) and the National Institute of Informatics, Japan NeLIC plans to reinstate the repository in the new platform.



A Secure Hub for Access, Reliability, and Exchange of Data (SHARED)

Torsten Reimer, H. Birali Runesha

University of Chicago, United States of America

The University of Chicago is developing SHARED (Secure Hub for Access, Reliability, and Exchange of Data) as a comprehensive resource for data-driven research and an integrated data management platform. Funded by the NSF, SHARED offers federated data storage across disciplines to promote collaboration and exemplary data management practices. This infrastructure extends beyond managing 'active' data by integrating with UChicago's institutional repository for data sharing in line with FAIR principles. The initiative is spearheaded by the University Library and Research Computing Center, alongside several university departments.

SHARED aligns with the university's data lifecycle strategy, ensuring data access, analysis, publication, distribution, and long-term archiving. It supports diverse scientific applications, from cosmological studies to linguistic research, with a four petabyte ceph-based storage platform. Projects include dark matter searches, simulations of cosmic reionization, and cognitive process studies. SHARED promotes interdisciplinary research and offers educational opportunities through collaborations with minority-serving institutions and K-12 student engagement. Initiatives like the Data Science Preceptorship program with Chicago City Colleges enhance workforce diversity and data-related education. This poster will showcase SHARED’s approach to integrating active storage with long-term data sharing and preservation through repositories.



Building Inclusive Repositories: Addressing the Accessibility Gap for BVI Users

Omorodion Okuonghae

University of Wisconsin-Milwaukee, U.S. A

Digital repositories are essential for disseminating knowledge and advancing research. However, significant accessibility barriers continue to hinder Blind and Visually Impaired (BVI) users, limiting their ability to navigate, search, and access content effectively. This poster presentation addresses this critical gap, analyzing the challenges posed by inaccessible interfaces and proposing actionable strategies to foster inclusivity.

Existing repository designs often fall short, lacking proper semantic markup, alternative text for images, keyboard navigation support, and integration with assistive technologies such as screen readers. These deficiencies marginalize BVI users, restricting equitable access to information.

Adopting a user-centered approach grounded in established accessibility guidelines, this work synthesizes insights from a comprehensive literature review to identify critical barriers. It proposes solutions such as accessible metadata schemas, alternative content formats (e.g., audio descriptions, braille), and enhanced compatibility with assistive technologies.

By embedding accessibility throughout the repository lifecycle (from design and development to content creation and preservation) this work underscores the transformative potential of inclusive practices. Addressing the accessibility gap will empower BVI users, enabling their full participation in the digital research ecosystem and ensuring repositories fulfill their mission as equitable knowledge platforms.



Enhancing Search in Digital Collections: Traditional vs. AI Keyword Searches

Quinn Sluzenski, Jennifer Young

Northwestern University Libraries, United States of America

As AI-powered search tools become more common, users are starting to expect enhanced search capabilities across all platforms, including libraries. While generative AI search systems can provide efficient results, they are just one tool in our search arsenal with strengths and weaknesses like any other. Northwestern Libraries Digital Collections provides both lexical (traditional keyword-based) and semantic (AI-powered) search options. This poster will examine the different results offered when searching both systems with the same keywords. By comparing specific search terms, we aim to understand how each tool processes queries and what kind of results they produce. We will assess which system provides the most relevant and valuable resources for each search, helping us to both guide users in effectively using both systems and to refine metadata processes to improve future result relevance across all search methods.



Publishing datasets with JoDaKISS and Episciences overlay journals

Raphaël Tournoy1, Sibylle Hermann2

1CNRS - CCSD, France; 2University of Stuttgart, Germany

This poster demonstrates an innovative publishing workflow implemented by JoDaKISS, a new diamond open access journal dedicated to simulation science data and software, hosted on the Episciences overlay journal platform. The workflow represents a significant advancement in scholarly communication by integrating multiple open infrastructures and tools to support the peer review and publication of research datasets. Through Episciences' overlay journal model, which builds upon existing open repositories, the workflow connects various components including data repositories, automated review tools, and Episciences peer-review tools. One of the features is the implementation of the COAR Notify Protocol, enabling real-time notifications and establishing connections between research objects across different services. The poster will visualize the complete workflow, highlighting the roles of different participants and systems, from initial dataset submission through technical quality checks, automated review, and scientific peer review, to final publication. By presenting this decentralized publishing solution, we aim to engage conference attendees in discussions about innovative approaches to dataset publication and inspire broader adoption of interoperable scholarly communication infrastructure.



BNP Digital and its relevance to make visible the documentary bibliographic heritage and the native languages of Peru

SILVANA AQUINO REMIGIO

BIBLIOTECA NACIONAL DEL PERU, Peru

The BNP Digital, launched in 2009, provides free access and dissemination of the Bibliographic Documentary Heritage (PBD) held by the National Library of Peru.

Since December 2023, a new version of this platform (DSpace 7.X) has been available, with technical and functional improvements: more attractive design, standardized metadata, intuitive and more powerful search engine, and interoperability. This makes it more visited and ensures accessibility to the PBD for future generations, especially for those underrepresented communities.

The BNP Digital brings together documents by renowned Peruvian authors that make up the nation's cultural heritage as well as valuable bibliographical gems (incunabula and others) that make up the UNESCO Memory of the World Program. It should be noted that several of these documents were written in indigenous Peruvian languages (Quechua, Aymara, Shipibo, among others). In general terms, indigenous languages have little presence on the Internet, therefore, within the framework of the International Decade of Indigenous Languages (2022-2032), through the BNP Digital, it is important and necessary to contribute to guaranteeing access, preservation and dissemination of digital PBD in and about indigenous languages, especially public domain and/or open access material, thereby achieving greater representation of this community by applying an intercultural approach.



Concepts of Visibility, findability, discoverability, SEO and ASEO in digital repositories.

Danilo Reyes-Lillo1, Cristòfol Rovira1, Alejandro Morales-Vargas2

1Universitat Pompeu Fabra, Spain; 2Universidad de Chile, Chile

This study investigates the concepts of visibility, findability, discoverability, Search Engine Optimization (SEO), and Academic Search Engine Optimization (ASEO) within the context of digital repositories. It specifically addresses the various definitions of each concept, their interrelationships, and the differing techniques applied to each. A scoping review was conducted to achieve this objective, encompassing documents published between 2019 and 2024 and indexed in Web of Science, Scopus, and OpenAlex, focusing on one or more of these concepts in digital repositories. Methodologically, this scoping review utilizes the SALSA framework (Grant & Booth, 2009), which involves the phases of Search, Appraisal, Synthesis, and Analysis. The anticipated outcome is to generate a conceptual overview outlining the differences and similarities between these concepts and the optimization techniques for each property in digital repositories.



Experimentation, Implementation, and Evaluation of AI/ML Tools in Repository Submission Workflows

Brian Joel Cain

Los Alamos National Laboratory, United States of America

The Los Alamos National Laboratory (LANL) Research Library recently completed a major effort that encompassed successfully deploying new repository software and implementing an entirely new information management ecosystem for LANL’s corpus of unclassified scientific and technical information (STI). Parallel to this work was exploration of open-source AI/ML tools to enhance user-mediated deposit of STI into our repository infrastructure. These potential enhancements included automated metadata extraction, keyphrase generation, image/table/chart extraction, transcript creation for AV materials, and content summarization. Using these tools to extract these features and supplement user-supplied metadata it is hoped to garner more complete metadata records, allow better discovery in internal/external catalogs, and provide options for accessibility. At the same time, outputs of these tools must be validated and verified by human actors to ensure fidelity and accuracy. As such, we have deployed human-in-the-loop workflows to ameliorate potential errors. Furthermore, we are incorporating analytic mechanisms to track the use, disuse, and correction of these outputs to better assess the utility and reliability of these AI/ML tools.



Exploring ETD Embargo Policies: Survey Results and Practical Guidance for Repository Managers

Emily Johnson1, Shelley Barba2

1University of Texas at San Antonio, United States of America; 2Texas Tech University, United States of America

This poster will present the results of a survey conducted in summer 2024 of university institutional repositories’ electronic theses and dissertations (ETDs) policies, specifically regarding embargoes. The goal of the survey was to gather examples of policies in order to develop a resource for repository managers who are creating or updating their ETD policies. We developed and distributed a Qualtrics survey with questions for each institution regarding definition of ETDs, embargo availability, length of embargoes, extension options, and more. We asked institutions to submit links to their publicly available ETD policies or share their internal policies if they wished. The results of the survey will be presented along with the resulting policy resource. This poster will be of particular interest to repository managers who have ETD collections or are going to start an ETD collection in the future and would benefit from examples from other institutions.



Fostering good practices at the Cultural Heritage Open Scholarship Network (CHOSN)

Ilkay Holt, Susan Miles, Nora Ramsey

British Library, United Kingdom

This poster will introduce a recently developed community of practice called the Cultural Heritage Open Scholarship Network (CHOSN) in the UK, present its progress to date, and outline the benefits of collective efforts in establishing good practices for open scholarship activities. We place openness at the centre of CHOSN’s activities and use open repositories as a means to make GLAM research openly accessible and visible.



Improving Research Availability in Low-Bandwidth Areas: Eprints3v5 Bundle Export

Edward Oakley

EPrints Services, University of Southampton, United Kingdom

Loading large modern web pages in areas without fast internet connections means that precious bandwidth is used for non-important data, such as colours and animations. A repository user is primarily interested in navigating effectively to and reading research, not the presentation of the research on a webpage. In OR24 there was a buzz surrounding the idea of digital repositories provisioning for internet-in-a-box applications. EPrints is very good at curating data and exporting to any kind of format. Therefore the idea is to create an export option where a user who is interested in a set of outputs can export a set of basic html pages and the pdf’s of research where available. This set of HTML pages and PDF’s is as small as it can be in order to be added to any computer. The user on the other end can navigate the HTML pages and find the research they are looking for and have it served locally, wherever that may be, around the globe. We plan on making this standard in the latest version of EPrints, 3v5.



New Work Types are Here: Expanded ORCID Metadata Schema based on COAR

Brian Minihan, Tom Demeranville

ORCID, Inc., United States of America

Since its founding 12 years ago, ORCID’s metadata schema has been based on the CASRAI standard. CASRAI ceased operating as an organization in 2020, so In order to keep our vocabulary vibrant, ORCID will expand its work type vocabulary in 2025 along the lines of the COAR resource type list, with particular attention to non-traditional research outputs, which humanities and social science scholars have found difficult to clearly identify their outputs in ORCID. ORCID interacts with numerous systems and stakeholders in the research cycle, but repositories in particular, stand to be most transformed by this output vocabulary. As this expansion will take place in early 2025, it will be possible to glean the first impacts in the ORCID registry data and research repositories at Open Repositories 2025.



PHAIDRA: A Journey Towards Scalable Open Repositories

Eva D. Gergely, Raman Ganguly

University of Vienna, Austria

PHAIDRA [1] is the repository for the permanent, secure storage of digital assets at the University of Vienna. Since its launch in 2008, the repository has evolved constantly and seen significant transformation. What began as a monolithic internal system has developed into a modern, microservices-based open-source solution, developed in close collaboration with the user community. The latest fully dockerized version enables faster, simpler, and automated installation, while modular metadata workflows ensure flexibility to meet diverse research needs. Supported by the migration from Fedora 3 to Fedora 6, these advancements ensure compliance with FAIR principles and long-term adaptability, while making PHAIDRA a scalable and versatile repository platform that can easily be adapted for various institutional needs.

This poster outlines the stages of PHAIDRA’s evolution and architectural rebirth. It will visualise how the project addressed limitations of its original design and contemporary challenges in repository management. Key advancements include enhanced metadata flexibility through linked data standards (e.g., JSON-LD), alignment with FAIR principles and scalable solutions for long-term sustainability and adaptability through Docker. These efforts make PHAIDRA a versatile platform for diverse use cases - from theses and Open Educational Resources (OER) to digital archives.



Plucking and Re-planting ORCIDs in Data Repository Datasets: Readme Harvesting for Metadata Improvement

Kent T Gerber

University of Minnesota Libraries, United States of America

Persistent identifiers (PIDs) for research data authors are increasingly important and have been identified as major gaps in the metadata for data repositories including the Data Repository for the University of Minnesota (DRUM). Open Researcher and Contributor IDs (ORCIDs) are already strongly recommended as unique author IDs in the scholarly community and are collected in the DRUM repository through text-based Readme file templates. An increasing number of journals and funding bodies are requiring ORCIDs from submitters including more US federal agencies in May 2025. In DRUM, ORCIDs are present in the well-structured, text-based Readme files, but are not incorporated into the DSpace-based system metadata which prevents automation and reuse of the data in processes such as minting DOIs with DataCite. This metadata improvement project seeks to harvest the ORCID information in these Readme files and transform them into a format that will enable better integration with the repository metadata structure and the global scholarly infrastructure at large.

Tools and resources used in this project include the DataCite API, DSpace API, OpenRefine, and Python scripts to collect and analyze local metadata and transform it. This process will be documented to enable automated and repeatable processes for a strategic metadata improvement project.



TU Wien & OSTrails: Connecting services

Maximilian Moser, Tomasz Miksa

TU Wien, Austria

Modern research infrastructure has arrived at a point where researchers have an array of services available to help with many tasks in their research workflows.

However, these services still mostly exist as island solutions with limited interoperability.

TU Wien has the technical lead in a European project called OSTrails aiming to define “Interoperability Frameworks” and APIs for common workflows spanning various types of research infrastructure services (DMPs, SKGs, FAIR assessment).

These APIs are designed to enable (semi-)automatic execution of common workflows spanning different types of services, and thus eliminate some manual work for researchers.

Further, by defining these APIs in a service-agnostic manner, the risk of vendor lock-in can be reduced which will lead to a more sustainable ecosystem.

At OR2023, we presented a preview of such an integration between a research data repository and a DMP tool where users could report datasets as being reused in a DMP via the interface of the repository.

In late 2024, TU Wien deployed this integration, connecting our InvenioRDM-based research data repository and Damap-based DMP tool.

This poster is intended to spread awareness of the ongoing standardization effort in the OSTrails project, and perhaps even inspire follow-up projects beyond European borders.



Change Platforms at the Next Station: A Repository Migration Itinerary

Natalie Beth Burnett

National Transportation Library, United States of America

Serving the U.S. Department of Transportation (USDOT), state departments of transportation, universities, and transportation organizations across the country, the National Transportation Library (NTL) supports a broad community of transportation researchers. The NTL provides an open access repository for research produced or funded by the USDOT as part its legislative mandate. ROSA P – the Repository and Open Science Access Portal – is migrating to a new digital repository platform, aiming to improve functionality and features for both the front and back end. The journey to a new repository requires careful planning to ensure the community of stakeholders reaches the destination with minimal disruptions. This poster will demonstrate how the NTL is preparing a migration itinerary that includes training, documentation, and communication.



Leveraging ReCiter to identify articles, notify authors, and facilitate deposition of manuscripts into Cornell’s eCommons

Drew Wright, Paul Albert

Weill Cornell Medicine, United States of America

Institutional repositories (IRs) are ideal venues for storing research products such as postprint manuscripts and data. However, IRs are generally under-utilized due to the significant time and administrative burdens placed on authors, IR facilitators, and institutional stakeholders. This project seeks to alleviate these burdens by integrating Cornell’s IR, eCommons, built in DSpace, with ReCiter, an authorship prediction algorithm that links authors with papers and contains authoritative institutional data about Weill Cornell faculty and their output. To identify which manuscripts can be uploaded into eCommons, journal embargo policy information has been added to the ReCiter database. This allows us to identify applicable papers based on author status and position, as well as what the embargo policy is for each record. Automated/semi-automated processes using Microsoft Power Automate and Airtable have been built to notify authors, collect manuscripts, fill out bulk deposition forms, and generate documentation required for uploading and hosting in eCommons.



PROMOTING INCLUSIVITY IN OPEN REPOSITORIES: A COMMUNITY-CENTRIC APPROACH IN NEPAL

ROSHAN KUMAR KARN

OPEN ACCESS NEPAL, Nepal

This proposal explores the significant challenges and opportunities in promoting inclusivity within open repositories in Nepal, a country with diverse linguistic, cultural, and technological landscapes. Despite the global momentum for open access, repositories in Nepal face specific barriers such as limited infrastructure, digital literacy challenges, and diverse linguistic needs. Open repositories are key to fostering equitable access to knowledge, but their effectiveness in Nepal is hindered by these issues. This work proposes a community-centric approach that leverages local partnerships, capacity-building programs, and multilingual support to ensure that repositories are accessible, inclusive, and representative of all communities. Through case studies and pilot projects initiated by Open Access Nepal, the poster will present tangible examples of how grassroots involvement can address barriers to access and engagement. These initiatives, such as the inclusion of indigenous languages in metadata and the development of localized training for digital literacy, aim to bridge gaps and make open repositories more inclusive. This poster aims to contribute to the broader global conversation about inclusivity in open repositories by sharing insights into the Nepalese context and offering strategies applicable to similar challenges worldwide.



Toward accessible PDF documents in Open Access Repositories

Alexa Ramirez Vega

Instituto Tecnológico de Costa Rica, Costa Rica

Currently, disability affects 15% of the world's population (approximately one billion people), according to data from the World Health Organization’s (WHO) first report on disability. Of these, 645 million people experience visual or hearing impairments, which can hinder the proper use of academic documents. Most documents in Open Access Repositories are deposited in PDF format, making it crucial to ensure their accessibility. Consequently, it is necessary to evaluate the accessibility of PDF documents in open access repositories available on DOAR (Directory of Open Access Repositories) within the Communications and Information Technology field. For developers and site managers, it is important to understand the accessibility status of PDF documents deposited in repositories and to learn how to address and resolve these issues effectively.



Digital Repositories in the Arab World: Status, Challenges, and Future Prospects

Sherine Mahmoud Eid

Bibliotheca Alexandrina, Egypt

Digital repositories in the Arab world are vital for preserving cultural heritage and academic research. Despite advancements, they face challenges, such as infrastructure limitations and language barriers. This poster will outline the current state of these repositories, key obstacles, and the potential role of artificial intelligence (AI) for future growth. AI technologies offer promising solutions for metadata automation, enhanced retrieval, and language processing, supporting a more accessible and collaborative knowledge network.



Helping to preserve and share Oaxaca's history

Lisa Lamont, Matt Ferrill

San Diego State University, United States of America

SDSU has a history of partnerships with cultural heritage organizations in Mexico. While our partnerships with organizations such as the Archivo Historico in Tijuana and the Biblioteca de Investigación Juan de Córdoba in Oaxaca are well established, we have recently embarked on a new project with the Fray Francisco Burgoa library in Oaxaca. The Burgoa holds a one-of-a-kind collection of 19th and early 20th century newspapers from the Oaxaca region. The collection is well known and heavily consulted. Unfortunately, the issues were folded and bound into unwieldy volumes resulting in serious damage to the fragile paper. The staff at the Burgoa have embarked on a preservation and digitization program. They are stabilizing the paper and creating high quality digital images, but they have no means of displaying the newspapers online. On our part, SDSU is working to compile the images, create bilingual metadata and make them accessible through our online repository, Archipelago. The collaboration will allow more researchers to access the historic material without damaging the fragile originals. This poster outlines and illustrates our cross border collaboration.



Bridging the Gap: Developing Open Digital Repositories for Namibian Cultural Heritage

Tertu Ponhele Haihwa, Sylvia Umana, Liina Kamenye

Namibia University of Science Technology, Namibia

Repositories have emerged as crucial hubs for preserving and disseminating knowledge, cultural heritage, and scientific research. However, to continue serving a diverse global community, they must adapt to evolving technological landscapes and societal needs. Digital repositories have the potential to democratize access to information and cultural heritage. However, significant disparities persist in accessing and utilizing these resources. This project aims to develop and implement inclusive digital repositories that adhere to accessibility standards and Develop strategies to support multilingual content and user interfaces and consents from rights holders. Currently Namibia is having few digital repositories that preserve indigenous Knowledge. One of these includes the “Digital Namibian Archive (DNA)” Digital Namibian Archive (DNA) is an innovative project that brings together international partners to develop a rich digital resource that reflects the diversity of voices and cultural stories of Namibian people to individuals throughout the United States, Africa, and the world. However, through analysis, it is yet to be established what kind of technologies these repositories adopt for sustainability. Existing platforms visual content especially videos and limited Multilingual Accessibility, thus this is the gap this project intents to close.



COAR Resource Type Vocabulary - Enhancing Interoperability Across the Repository Ecosystem

Kathleen Shearer1, Isabel Bernal2, Ellen Ramsey1

1COAR, Netherlands, The; 2CSIC, Spain

COAR maintains three controlled vocabularies. In December 2024, the COAR Resource Type vocabulary, the most well used vocabulary, was updated and now contains 105 terms that represent the wide variety of scholarly resources that are being deposited, managed, and made available through repositories around the world. Each concept is accompanied by a definition and is related to other concepts in the vocabulary, as well as linked to similar concepts in third-party vocabularies. Thanks to the efforts of the COAR’s international membership, the vocabulary is now available in 25 languages, offering even greater value to the global open science ecosystem. This is an excellent illustration of the COAR community’s strong commitment to multilingualism in scholarly communications.



Nice DSpace

Brian Keese

Indiana University Libraries, United States of America

Repository systems exist within real world system architectures. They share resources with numerous and varied other software systems. For this arrangement to be sustainable all systems must use the available resources responsibly.

At Indiana University LIbraries, three production DSpace 7 instances share system resources with each other, with other repositories, with cataloging processing and archiving systems, all living on university-wide enterprise hardware.

Through research and ongoing experimentation, methods and tools have been implemented at IU to ensure DSpace instances remain well-behaved, utilizing enough resources to remain responsive, but never leaving other systems to starve for memory or CPU time.

This poster will describe those methods and tools.



Powering Institutional Repository Growth with OA Switchboard

Emily Bongiovanni, Katie Behrman, Jonathan Kiritharan

Carnegie Mellon University, United States of America

This poster presents Carnegie Mellon University Libraries' approach to integrating OA Switchboard with CMU’s Figshare repository, called KiltHub, to automate the creation of new records for CMU-authored publications. This project leverages OA Switchboard notifications to efficiently add metadata records for Open Access (OA) publications that are not already represented in KiltHub. Through this integration, we hope to provide an accurate representation of nearly all OA publications by CMU authors in the institutional repository. This poster provides an overview of the ongoing project of connecting OA Switchboard with FigShare for an automated data feed, which enables the efficient transfer of standardized metadata for creating new records within KiltHub.



Turning mirrors into windows: an opportunity to build open repository to promote access to Indigenous Knowledge at Lusaka Apex Medical University, Zambia

Daliso Mvula

Lusaka Apex Medical University, Zambia

Indigenous Knowledge (IK) remains a key asset of rural communities in Zambia. This knowledge is passed on from one generation to the next through custodians, who are mostly elders, and local people rely on IK to make decisions on various aspects of their lives. However, one of the critical components in IK is traditional medicine, which is diminishing because of an increase in barriers that affect its transmission between and within community members. This paper aims to discuss an on-going project called TCAM (Traditional, Complementary, and Alternative Medicine) being undertaken at Lusaka Apex Medical University (LAMU) to document traditional medicines through capturing all the key data elements for each plant used by diverse communities. The documented data is deposited on the LAMU open repository, allowing access to wider communities. The paper will discuss the current status of the LAMU open repository, factors influencing the implementation, and challenges faced in implementing the TCAM project. Qualitative data will be gathered using an interview guide through face-to-face interviews with 8 participants who are part of the steering committee mandated with the responsibility to document and deposit information on the LAMU open repository.



Open Access Repositories Tracking Project

Petr Knoth, Matteo Cancellieri, David Pride

CORE, The Open University, United Kingdom

We are conducting a new research project to improve the global understanding of repository content by generating yearly statistics on research materials held by repositories. The project will assess the volume of undiscoverable content, estimate the number of repositories that are not registered in public repository registries, and differentiate scholarly resources deposited directly in repositories from those merely linked. It will also consider issues of duplication and multiple versions, such as preprints and postprints, to produce statistics that can be easily interpreted. This work complements and extends existing Open Access monitoring efforts by including content that both contains and lacks persistent identifiers (PIDs), taking into account an estimated 100m+ scholarly records that usually go untracked. Ultimately, the project aims to build an infrastructure for better monitoring and understanding of repositories' roles in scholarly communication, facilitating future research into Open Access growth.



Rescuing Legacy Data: Using Optical Character Recognition Technologies to Make Airline Consumer Data Accessible

Peyton Carolynn Tvrdy

National Transportation Library, United States of America

This poster highlights efforts to rescue and make accessible the U.S. Department of Transportation Air Travel Consumer Report data tables. This data has been previously made available as PDF documents or physical print documents that include data tables. These data tables are now being extracted and converted into an accessible tabular format for publication on NTL's Repository, ROSA P. Using ABBYY FineReader PDF software, this project transforms and rescues PDF-locked data tables into machine-readable formats, ensuring greater accessibility and usability for researchers and the public. This poster will not only cover how to achieve this goal of preservation using ABBYY FineReader PDF software, but it will also provide an accessible roadmap that can be repurposed for other projects and other repositories. Through rescue efforts such as these, other legacy data projects can be executed efficiently by data professionals.



Engaging a City’s History through Consortial Search

Jessica BrodeFrank

Chicago Collections Consortium, United States of America

The city of Chicago has over a hundred collecting and archival institutions; most of which include serving the community of Chicago within their mission statements. The Chicago Collections Consortium is a non-profit organization that serves as a collaboration among organizations throughout the city of Chicago.

This session will focus on how the Consortium (CCC) created a diverse and collaborative environment for cultural heritage workers across the city; creating shared authority and opportunities for connection and leadership through an active committee structure.

This includes discussions on how CCC ideates, creates, and iterates content across physical and digital channels, for audiences from tourists to genealogists, students to families, and beyond. Using the Consortium’s work around the EXPLORE portal, this lightning talk will include a discussion of how to maximize efforts to bring collections into conversation with each other, provide a seamless user experience, and create a process that accommodates the voluntary nature of a consortial model.

The purpose of this talk is to inspire cities around the country to adopt similar Consortium methods, bringing distinct ethnographies out of individual archives and together forming a multifaceted telling of history and culture.



An attempt to create a sustainable data repository and CRIS using a bespoke application

Kosuke Tanabe

National Institute for Materials Science

This presentation will introduce a use case of merging and migrating an existing institutional repository and researcher directory database to a new bespoke application. National Institute for Materials Science has been providing Materials Data Repository (MDR, https://mdr.nims.go.jp) and NIMS researchers directory database SAMURAI (https://samurai.nims.go.jp) for several years. They were developed and maintained separately for several years, but it has been much more difficult for the system administrators to maintain both services due to an emerging demand for immediate open access and a shortage of IT engineers. To solve the problem, we decided to develop a new CRIS application “MDR2” and merge those two applications into the new application. This presentation will describe why we decided to migrate and merge those two application and how we designed the new data repository and CRIS application to simplify our implementation.



Preserving Narratives of Disinformation: a digital repository for research and analysis of disinformation

Denise Oliveira de Araújo, Larissa de Araújo Alves, Nathaly Cristine Leite Rocha, Tainá Batista de Assis, Ingrid Torres Schiessl, Tiago Emmanuel Nunes Braga

Instituto Brasileiro de Informação em Ciência e Tecnologia, Brazil

This proposal addresses the growing issue of disinformation, which has been amplified by technological advancements such as the expansion of internet access and artificial intelligence tools. The COVID-19 pandemic, starting in 2020, highlighted the significant impact of disinformation on public health, contributing to a decline in vaccination rates in Brazil. The Brazilian Institute for Information in Science and Technology (Ibict) has been working for 70 years to strengthen Open Science, with initiatives like the Minerva Network that monitor digital discussions to counter disinformation. The proposal outlines the development of a Digital Repository to catalog disinformation narratives from the pandemic period, supporting future research. This initiative aligns with platforms like Tempora and datasets like FakeNewsNet, which collect and organize digital information for analysis. Key challenges include institutional support, defining metadata standards, ensuring long-term data preservation, and building an accessible platform for diverse audiences. The project aims to foster discussions about the importance of preserving disinformation narratives, not only for future studies on their social, cultural, and political impacts, but also for mitigating current disinformation.