Data Privacy Agreement

In order to use the ConfTool system, you will create a user account with your personal details. Your user data, your actions and the results of your actions will be stored within the system.

Use and Disclosure of Personal Data

Information stored in the ConfTool system will exclusively be used in relation to this event or a subsequent event. Your personal data will only be passed on to third parties if this is necessary for the organisation of the event, for billing purposes or for legal reasons (e. g. in the case of an external audit), but it will not be distributed or sold to other parties for other purposes.

Right to Information

Upon request, the organisers of this event will provide you, in writing, with all personal data they have stored about you. You can inquire where the data were collected, to whom they are disclosed and the purposes for which they have been stored.

Privacy Statement

By accepting the privacy agreement you also confirm that you read the privacy statement of the operators of this ConfTool installation.

By registering for the Music Encoding Conference 2025, you consent to the use of your image, voice, or both, in a video recording in the context of the conference. You also consent to pictures being taken of yourself in this context.
These videos and pictures may be modified and published by the City University of London on behalf of the Music Encoding Initiative for making available to the public conference session by live stream, reporting on the conference to funders and the public, and promoting further conferences.

Furthermore, you agree that your registration data (name, affiliation, contact data) may be used by the organizers of the next MEC Conference for informing you about that event and for facilitating the reactivation of your existing account for that event.

This declaration of consent can be revoked at any time in writing to the address above or via e-mail to conference2025@music-encoding.org .