As an
author who wants to publish a paper for an IEEE conference that is organized with ConfTool Pro, you need to follow these submission instructions for camera-ready papers:
Step 1: Prepare your revised manuscriptAddress the reviewer’s comments as best as you can and polish your manuscript.
Step 2: IEEE copyright notice (copyright example)Add the IEEE copyright notice on the bottom of the first page of your paper before creating the PDF of your final paper. (Copyright Notice options with proper ISBN/ISSN as provided in the IEEE Letter of Acquisition):
- For papers in which all authors are employed by the US government, the copyright notice is:
U.S. Government work not protected by U.S. copyright - For papers in which all authors are employed by a Crown government (UK, Canada, and Australia), the copyright notice is:
LoA-ISBN/ISS/$31.00 ©ConferenceYear Crown - For papers in which all authors are employed by the European Union, the copyright notice is:
LoA-ISBN/ISSN/$31.00©ConferenceYear European Union - For all other papers the copyright notice is:
LoA-ISBN/ISSN/$31.00 ©ConferenceYear IEEE
Step 3: IEEE Xplore-compatible PDF generationThe final paper must be converted into PDF with settings compliant with the requirements of the IEEE Xplore digital library. Please use the
IEEE PDF eXpress web tool for this purpose. PDF files generated in a different way might not be IEEE-compliant and will neither be included in the proceedings nor published.
The instructions to generate an IEEE Xplore-compatible PDF file using the IEEE PDF eXpress web tool are listed below.
- Go to the PDF eXpress web site.
- If you don’t already hold an account, please create a new IEEE PDF eXpress account by clicking on the "New Users - Click here" link.
- Enter the following conference ID: ConferenceID (please replace!).
- Continue to enter information as prompted. You will receive an e-mail confirming the successful creation of your account.
- After logging in, please upload the source files of your camera-ready paper for conversion (e.g. DOC, DOCX, TEX and so on). Alternatively you can also just check the compliance of your generated PDF file.
- After a few minutes, you will receive the IEEE Xplore-compatible PDF version of your paper by e-mail.
- Technical support via e-mail is available if you experience trouble in creating your PDF: pdfsupport@ieee.org
- IMPORTANT: Once you have completed all steps on the PDF eXpress web site, return to the ConfTool installation of your Conference to submit your final, Xplore-compatible PDF(s) (see Step 5 below).
Step 4: IEEE electronic copyright form submissionTo include your accepted paper in both the conference proceedings volume and the IEEE Xplore digital library, one of the authors
must fill in and sign the IEEE electronic copyright form. The IEEE copyright form can be filled in online easily through
ConfTool. Please follow these steps:
- Log in to your ConfTool account.
- Go to Overview => Your Submissions and click on the title of your accepted paper.
- Check that the paper title and the list of authors are correct and correspond EXACTLY to those of the final paper (NOTE: without the correct title and the complete list of authors with the right affiliations, the IEEE electronic copyright form is void and the paper cannot be included in the conference proceedings volume). Either update the paper details correspondingly (if possible) or contact the organizers and ask them to do this for you.
- Use the link “Electronic Copyright Form” on the right (see Image 1).
- Press the button on the bottom right on the next page (see Image 2).
- You will be directed to the IEEE web site for electronic copyright form submission (see Image 3).
- Follow the instructions on the screen and reply to all questions.
- At the end of this procedure, the online IEEE electronic copyright form will be displayed. Please enter the current date and write your name at the bottom of the Copyright Transfer Form and finally submit it.
- Please make sure that you press the "Done" button at the end of the IEEE signing process, otherwise your signature might not be confirmed in ConfTool (see Image 4).
- After completing this process, you will receive a confirmation from IEEE. The submission will be marked as signed in ConfTool.
Step 5: Final paper submissionPlease log in to ConfTool and upload the PDF validated by IEEE PDF eXpress before the final upload deadline ends:
- Go to Overview => Your Submissions and click on the title of your accepted paper.
- Use the link “Final Upload” on the right to upload your final validated PDF.