ConfTool Front Desk / Check-In for participants at conference

I was wondering if there is a “check in” feature of ConfTool.
By that I mean, when the participant shows up at the registration desk, you can find his record in ConfTool and mark him as “present”.

(A German version of this article is available.)

Yes, there is a check-in feature. It is called ConfTool Front Desk.

For this feature to be displayed on the user's overview page, you (as administrative ConfTool user) must assign the role "Front Desk / Registration / Student Volunteer" to the corresponding account. (see image 1)

• If you want to assign the role to someone else, please go to:
  Overview => User and Participant Management => Users => Show User Details => Edit User Details 
• If you want to assign the role to your own admin account, you can also go to:
  Overview => Edit User Account Details

In the section "Administrative Data", for the option "User Status Role", select the box for "Front Desk / Registration / Student Volunteer" to assign the role.

Select "Submit User Data" to save the changes.

On the overview page of the corresponding user, you will now find a new section called "ConfTool Front Desk".

Select „ConfTool Front Desk“ to open the Front Desk function. (see image 2)

Here, you can search for participants, list participants, create new user accounts, or launch the QR code scanner. (see image 3)

To check in a participant:

• Select „Arrival“ in the right-hand column labeled „Action“. (see image 4)
• Alternatively use the QR code scanner, as explained on the page QR codes simplify the check-in on-site (front desk)