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How to remove author information from Word documents or PDF files?
Topic: How to remove author information from Word documents or PDF files? (Read 114716 times)
You noticed that some of the
DOCX
and/or
PDF
files uploaded by authors include their names / organizations in the properties information of the file.
This is not very helpful for
anonymized reviewing
, how can we solve this problem?
There is
no simple answer
to this problem, as we know of no automatism how to prevent this or how to remove this information automatically from a document. Please note that Word files usually also include a lot of hidden information about the editing process (like deleted parts, remarks etc.) that can be made visible with certain tools.
Our comments / hints on this issue:
Ask authors to upload anonymized files
for the review process.
If you also need a non-anonymized file during this phase, ask them to
upload two files
(1. anonymized, 2. normal) and hide the second file from reviewers.
Please see:
Reviewers cannot access the uploaded files
We always recommend
using PDF files
instead of DOCX files
for the review process
, as they cause much less trouble for the reviewers.
Please see:
How and Why to Create PDF Files
Even anonymized PDF files (without author information shown on the pages) usually also include
meta-information in the document properties
that can identify the author. This meta-information includes for instance the file name of the source document, the name of the creator of the file and so forth. ConfTool Pro removes this information "on the fly" when a reviewer downloads the document. This works with most PDF documents and only fails when the document is encrypted or protected.
Some organizers employ
student helpers
to check all files for author information and to ask authors to remove such information before the review process.
Many organizers don't really bother that much, as in most cases you can find out anyway who is the author of a submission if you really want to (e.g. by the references).
For more information see also:
Are names of authors visible to reviewers?
Reviewers cannot access the uploaded files
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